Documents

Description & Requirement

Application Letter

An application letter issued by the foreign investor and signed either by the Chairman of the Board, CEO or the General Manager.
The letter should include the following information:

1. Introduction of the foreign investing Company; such as the company name, registration address and contact information in the overseas countries; as well as the business scoops, the name of the President and the General Manager;
2. The Objectives of having an representative office in China;
3. The name of the representative office;
4. Personal Information of the representatives in China;
5. Business address in China;

Remarks:

1. Asian Biz Consulting (ABC) will prepare the application letter in English and Chinese for the client signature.

Certificate Of
Incorporation (CI)

If the registered countries/cities of the foreign investor:

1. Having diplomatic relationship with the China Government:
   Client should arrange the notarization of the CI in the Notary Bureau in their company registered country and the document has to be authenticated by the China Embassy in their country.
2. Does not have diplomatic relationship with the China Government:
   Client should arrange the notarization of the CI in the Notary Bureau in their company registered country and the document has to be authenticated by the Embassy of any third country which has diplomatic relationship with China. The document has finally to be authenticated by the China Embassy in the third country.
3. Registered in Hong Kong or Macau:
   The Certificate of Incorporation (CI) and the Business Registration Certificate (BR) of the company have to be notarized by a HK law firm which has been accredited by the Department of Justice of the China Government. The notarized documents have to be authenticated by the China Law Service Association.
   A HK law firm, an associate of ABC, is available for your reference and the notarization will be arranged by ABC.
4. Registered in Taiwan:
   The certificate should be notarized by the notary bureau in Taiwan and it has to be authenticated by the Association of the Shanghai Notary Bureau.

Remarks:
The Certificate of Incorporation has to be translated into Chinese before finishing the notarization in their country, or the client can choose to have the translation arranged by ABC at additional service charges.

Creditability
Letter

A letter issued by the bank of the foreign investor in certifying the account having descent transaction records.
Remarks:

1. Arranged by the client and a letter sample is available for reference;
2. The letter has to be in Chinese or the letter has to be translated by an accredited translation company. A translation fee for the document will be charged.

Appointment
Letter

An appointment letter issued by the foreign investor and signed either by the Chairman of the Board, CEO or the General Manager.
Remarks:
The letter of the appointment letter will be prepared in English and Chinese by ABC for the client signature

Office Leasing
Documents

1. Two original copies of the office leasing contract;
2. Two copies of the Property Ownership Certificate with the company chop of the property owner;

Remarks:
The certificate copy should be provided by the landlord.

1. If the landlord is sub-leasing the offices, a copy of the Leasing Registration Certificate between the property owner and the landlord as well as a copy of the sub-leasing acknowledgement letter should be provided by the landlord;
2. One copy of the Leasing Registration Certificate between the landlord and the tenant;
   Remarks:
   ABC can provide an additional service in applying the Leasing Registration Certificate upon request; or the client can apply the certificate in the Housing Administration Bureau
3. One copy of the Designated Office Certificate issued by the MOFTEC.
   Remarks:
   The certificate copy should be provided by the landlord
4. One original copy of the Resident Certificate

Remarks:
The certificate should be issued by the management company of the building where the office is located.

Chief Representative
Personal Information

1. Passport copy of the Chief Representative or the Representative;
2. Resume (in English & Chinese) of the Chief Rep. or the Rep.;
3. Eight passport sized color photos of the Chief Rep or the Rep.;

Remarks:
If the Chief Rep. is a China citizen, a copy of his labor contract is required and it has to be certified by the HR Service Agency
The passport copy should include the signature page